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Overview
Oil Command's Accounting Integration eliminates the double-entry nightmare that plagues oilfield service companies. Your field data automatically flows into your accounting system—no manual data entry, no reconciliation headaches, no month-end scrambles. From field ticket approval to invoice generation to QuickBooks posting, it all happens seamlessly in the background.
Why Accounting Integration Matters
Every hour your office staff spends re-entering field data is an hour not spent growing your business. Manual data transfer introduces errors, delays invoicing, and creates a disconnect between what happened in the field and what shows up in your books. Oil Command bridges this gap, turning real-time field operations into real-time financial data.
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Why Oilfield Companies Invest
in the Purchase Orders Module
Why Oilfield Companies Invest
in the Purchase Orders Module
Direct QuickBooks
Integration
Connect Oil Command directly to QuickBooks Online or QuickBooks Desktop. Field tickets, invoices, payments, and expenses sync bidirectionally—changes in either system update the other automatically.
What Syncs:
- Customer information and billing addresses
- Invoice generation from approved field tickets
- Payment receipts and applications
- Vendor bills and purchase orders
- Expense tracking and categorization
- Job costing and profitability data
- Tax rates and codes
- Chart of accounts mapping
Automated Invoice
Generation
Field tickets transform into invoices the moment they're approved—no waiting, no manual creation. Line items, quantities, rates, and totals flow directly from the field ticket. Customer signatures captured on-site appear on the invoice for indisputable proof of service.
Invoice Automation Includes:
- Automatic line item creation from services rendered
- Equipment rental calculations with start/stop times
- Material costs from inventory deductions
- Labor hours from time tracking
- Mileage and per diem charges
- Photos and documentation attachments
- Custom terms and payment schedules
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Real-Time
Financial Visibility
See your financial position update in real-time as work happens. No more waiting weeks for invoices to be processed. Know your revenue, receivables, and profitability today, not at month-end.
Live Dashboards Show:
- Today's completed work value
- Outstanding invoices by age
- Cash flow projections
- Profit margins by job type
- Customer payment patterns
- Unbilled work in progress
Job Costing &
Profitability Tracking
Every field ticket automatically categorizes costs—labor, materials, equipment, subcontractors. See profit margins by job, customer, service line, or crew in real-time. Identify your most profitable work and eliminate money-losing jobs.
Track Performance By:
- Individual jobs and customers
- Service types and equipment
- Crews and field personnel
- Geographic regions
- Time periods and trends
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Expense
Management
Field expenses captured on mobile devices flow directly into accounting. Receipts photographed at the fuel pump, vendor invoices scanned on-site, and per diem calculations all post automatically with proper GL coding.
Automated Expense Posting:
- Fuel and vehicle expenses
- Vendor purchases and receipts
- Employee per diem and mileage
- Tool and equipment purchases
- Subcontractor invoicing
- Proper GL account assignment
How the Module Works
1
Connect
Connect your QuickBooks account to Oil Command
4
Test
Test with a few field tickets
2
Map
Map your chart of accounts and service items
5
Go live
Go live and watch the magic happen
3
Configure
Configure invoice templates and automation rules
1
Connect
Connect your QuickBooks account to Oil Command
2
Map
Map your chart of accounts and service items
3
Configure
Configure invoice templates and automation rules
4
Test
Test with a few field tickets
5
Go live
Go live and watch the magic happen
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Security & Compliance
- Bank-level encryption for financial data
- Separate user permissions for field vs. accounting access
- Complete audit trails on all transactions
- Automatic backup and disaster recovery
- SOC 2 compliant data handling
- Support for external audits and reviews
Results
- 85% reduction in accounting department workload
- 5-7 days faster invoice delivery to customers
- 30% improvement in cash collection speed
- Zero data entry errors from field ticket transcription
- Real-time visibility into financial performance
- Month-end close completed in hours instead of weeks
Let’s connect
Reach out anytime!
Need assistance? Reach out to our customer support line.
Have a question? Fill out the form or reach out to our customer support email.
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